As part of processing your application to work with us at ZAMA, we will need to collect and process some of your personal data contained in your application. In this case, we are a "data controller". This means that we are responsible for deciding how we hold and use personal data about you.
This Privacy Policy applies to any personal data (as defined in the General Data Protection Regulation, the "GDPR") collected about applicants (whether for an employee or contractor position) who apply to work for ZAMA SAS, and candidates we identify and would like to work with and provides you with information about the personal data we collect, how and why your personal data will be used, and how long we will retain it.
Your personal data will be processed for the purposes of managing our recruitment and hiring-related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, conducting reference and/or background checks, and as is otherwise needed in the recruitment and hiring processes. We process your information as necessary for our legitimate interests (that is, the solicitation, evaluation, and selection of applicants for employment) or where we have your consent to do so.
ZAMA only collects the information we need to make a decision about your application, including information related to your professional background and references;
If you are not hired at the end of this process, we commit to giving feedback and we'd like to stay in touch. We will keep a copy of your application so that we can keep you in mind for potential future recruitment opportunities. That being said, if you'd rather we didn't keep your data on file, please let us know and we'll make sure your request is fulfilled;
We take all necessary measures to ensure that your personal data is kept securely.
If you have any questions about this Privacy Policy or your personal data, please reach out to privacy@zama.org. Please note that for your safety, we may need to ask you for proof of your identity before we answer your question or request.
When you visit the Zama website to view or apply for positions, cookies and similar tracking technologies may be placed on your device, subject to your choices. For full information on the cookies used, their purposes, legal bases, and how to manage your preferences, please refer to our Cookies Policy, available on the Website.
In connection with your application for work with us, we will collect your personal data from you, from recruitment agencies (who may provide us with information such as CVs, and your named references.
We gather, store, and use the following categories of personal data about you:
This may include the following:
We rely on you to give us this personal data, or we collect them from other sources that we consider relevant to you professionally, such as:
Zama collects and uses personal data only to process your application and assess your suitability for jobs at Zama.
We will use the above-described categories of personal data we collect about you to:
We rely on the contract that we wish to enter with you and pre-contractual measures in managing your recruitment process and processing your application:
We rely on your consent, where you proactively decide to disclose information about a specific trait in your recruitment process which may qualify as sensitive data. We will gather and use such optional information only for the purpose of ensuring to give every candidate a fair chance to succeed and with your prior consent.
We process some of your data to comply with our legal and regulatory obligations.
We also rely on our legitimate interests to fulfill our business needs such as improving our recruitment process, saving your record for future roles at Zama.
Unless you ask us not to, we retain your personal data for two (2) years after you apply or we identify you as a potential candidate.
Just send us a request at privacy@zama.org
Your personal data may be communicated to Zama's employees and services providers for the purposes outlined above. They will always be duly informed by Zama of the confidentiality of the personal data communicated to them in this context, and we'll always make sure the right contractual measures are in place to protect your personal data.
In particular, your personal data may be shared with the following service providers acting as processors: Coruscant SAS (Welcome Kit / Welcome to the Jungle) for recruitment management. Your personal data may also be shared within the Zama Group (including Zama Switzerland AG) for coordinating recruitment activities across jurisdictions. Zama Switzerland AG acts as an independent controller for the Personal Data it processes. Appropriate intra-group data sharing arrangements are in place.
To meet our legal and regulatory obligations, we may be required to communicate personal information to administrative or judicial authorities upon request. If this were ever the case, we would make sure we grant authorities' access only to the data they strictly require.
Your personal data is primarily processed within the European Economic Area. Where data is transferred outside the EEA (for example, through the use of HubSpot, Inc. in the United States), such transfers are governed by appropriate safeguards in compliance with the GDPR, including Standard Contractual Clauses (SCCs) and, where applicable, the EU-US Data Privacy Framework. Personal data shared with Zama Switzerland AG is transferred to Switzerland, which benefits from an adequacy decision by the European Commission.
You have the following rights in relation to the personal information we hold about you:
You can exercise these rights by e-mail at privacy@zama.org, specifying the right you wish to exercise and attaching proof of your identity (if necessary) or a power of attorney if you are being represented.
If you exercise these rights, we will endeavor to respond to your requests as soon as possible and at the latest within one month.
This Candidate Privacy Policy should be read together with our Privacy Policy and our Cookies Policy, both available on the Website.
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